The Utah TC-941D form is a discrepancy report used for annual withholding reconciliation by the Utah State Tax Commission. This form is essential for businesses that have changed entity types or merged with another company during the tax year, particularly when their Utah Annual Withholding Reconciliation, form TC-941R, shows discrepancies. It allows businesses to explain these discrepancies and reconcile withholding tax returns with the corresponding W-2s or other withholding forms issued.
To ensure compliance and accuracy, it's important to fill out the TC-941D form correctly. For assistance in completing the form, click the button below.
The Utah TC-941D form serves as a crucial tool for businesses that have experienced changes in their entity type or structure during the tax year. This form is specifically designed to address discrepancies that may arise when reconciling annual withholding tax returns with the W-2s or other withholding forms issued by a company. If the figures on lines 4 and 6 of the Utah Annual Withholding Reconciliation, known as form TC-941R, do not match, it is essential to file the TC-941D. This report provides an explanation for the discrepancy and allows for a proper reconciliation of withholding tax returns. Businesses must include their name, federal employer identification number, and Utah withholding account number, along with the reason for filing the report, which could range from a merger with another company to changes in business structure. Additionally, the TC-941D requires a reconciliation calculation that ensures the reported amounts balance correctly. The total from the reconciliation must equal zero, indicating that all discrepancies have been accounted for. Understanding how to accurately complete this form is vital for compliance and can help prevent potential penalties related to underpayment or overpayment of withholding taxes.
Get forms online - tax.utah.gov
Utah State Tax Commission
Discrepancy Report
For Annual Withholding Reconciliation
TC-941D
Rev. 5/12
Tax year for this report
Check box if Amended Report
When To Use This Form
If your business changed entity types or merged with another company during the tax year and lines 4 and 6 of your Utah Annual Withholding Reconciliation, form TC-941R, do not balance, you must file this form explaining the discrepancy and reconciling the withholding tax returns with the W-2s (or other withholding forms) issued by your company.
Company name
Federal employer identification no.
Address
Utah withholding account number
City
State
Zip code
Telephone number
Check the reason your W-2s and 1099s and/or TC-941R are being filed for more than one Utah Employer Withholding Account.
Business merged with another business
Business changed from a sole proprietorship to a partnership, LLC or corporation
Business changed from a partnership to a sole proprietorship, LLC or corporation
Business changed from a LLC to a sole proprietorship, partnership or corporation
Business changed from a corporation to a sole proprietorship, partnership or LLC
Other (explain): ______________________________________________________________________________
Reconciliation Calculation
Column A
Column B
Column C
Column D
Utah employer withholding
Yearly total tax withheld as
Utah withholding tax as
Difference in amounts reported
account numbers
reported on TC-941R, line 6
reported on TC-941R, line 4
(subtract Column C from Column B)
$
Totals (Column D must equal zero)
Under penalties provided by law, I declare, to the best of my knowledge, this report is true and correct.
Signature
Date signed
X
Instructions For Reconciliation Calculation Above
Column A: Enter the Utah employer withholding account number of each account for which you filed quarterly Utah Withholding Returns, TC-941, during the year.
Column B: Enter the sum of the withholding reported on TC-941R, line 6 for each account number.
Column C: Enter the total withholding reported on the TC-941R, line 4 for each account number.
Column D: Subtract Column C from Column B and enter the result. The total of Column D should be zero. If the result is not zero, the following are possible explanations.
1.You may have made an error. Check the amounts on TC-941s and TC-941R to ensure you entered the correct figures.
2.You may have underpaid the withholding tax. If the withholding reported in Column C is greater than the sum of the withholding in Column B (i.e., the difference is a negative number in Column D), you have underpaid.
3.You may have overpaid the withholding tax. If the withholding reported in Column C is less than the sum of the withholding in Column B (i.e., the difference is a positive number in Column D), you have overpaid.
You may pay the additional tax or request the refund by filing an amended form TC-941 for the period(s) you either underpaid or overpaid.
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